Detailed Description of PAY-PACK
A shorter overview of PAY-PACK is available.
Multiple Pay Periods. PAY-PACK lets you keep on the same payroll
employees who are paid weekly, fortnightly or monthly. PAY-PACK handles Public Service payrolls
where the number of pay runs per year is fractionally more than 26. PAY-PACK can do bi-monthly and four-weekly
Hourly Rates. For each employee you can set up a base
hourly rate with different factors for overtime and penalty rates. An employee can work at several different
rates of pay for different duties. You
can do separate groupings of hourly rates paid for special purposes such as
public holidays or workers' compensation.
Piece Rates. In clothing or farm industries, employees are
sometimes paid per unit of production rather than per hour. PAY-PACK handles this similarly to hourly
wages. The unit of production is printed
on the pay slip.
Allowances and Deductions. PAY-PACK can calculate the amount of each
allowance or deduction according to any of the formula types:
whether the allowances are taxed or not.
There is no limit to the number of hourly rate combinations and
allowances per employee.
- Fixed amount per pay;
- Amount per unit (of shift,
- Amount per hour worked;
- Percentage of regular pay;
- Percentage of actual pay.
- Percentage of gross (useful for
For deductions that
are either loans or savings, PAY-PACK can keep total of the amount owing or
Superannuation. PAY-PACK does all payroll aspects. It calculates the employer contribution
according to any formula in the above paragraph. A report comparing the actual contribution with
the guarantee, alerts you to any unintended shortfall, and can help prove that
you have complied. PAY-PACK lets you
easily handle the case when employees earn less than $450 per month. You can do salary sacrifice. Employee contributions are treated as
deductions. Pay slips show both types
of contribution. If you are paying to many different super funds, the SuperBanking option can ease your administrative work. PAY-PACK version 9.0 handles SuperStream.
Holiday Leave and Accrual. Records can be kept in days or hours. When the employee takes leave, PAY-PACK
calculates the holiday pay. For the
overwhelming majority of the workforce, the same amount of holiday leave is
accrued each week, even when the employee takes holidays. For a weekly employee with 20 days annual
leave, PAY-PACK will accrue 20 divided by 52 (0.3846) days each week.
workers and some construction employees work an irregular number of hours each
week, and PAY-PACK accrues one-twelfth of the ordinary time hours actually
Leave Loading. This is calculated by PAY-PACK when the
employee takes holidays, usually at 17.5%, and is itemised on the pay
slip. Many other variations are handled
such as different percentages for different employees, or a maximum amount
Sick Leave. Records can be kept in days or hours. PAY-PACK calculates the sick pay, and prints
a separate item on the pay slip. You
can choose to have the sick leave accrue each pay. There are
many options within PAY-PACK. This has now been generalised as
Long Service Leave. PAY-PACK accrues Long Service Leave for
Rostered Day Off. With the 38-hour week, many factories and
building firms work 8-hour days and the employee takes a rostered day off every
four weeks. PAY-PACK accumulates the
number of hours of RDO time for each employee.
When the rostered day off is taken, the pay slip contains a separate
line of detail. PAY-PACK handles many
RDO and flexi-time variations: the whole firm closes one day every few weeks;
each employee takes off a different day; employees accruing RDO beyond four
Unpaid Leave. PAY-PACK allows for an employee taking a few
hours or days of unpaid leave. PAY-PACK
also caters for employees on extended unpaid leave.
Up to 99 lines of free-form narrative comments can be stored about any
employee. Very useful for recording
personnel history and salary changes.
Pay Run Process. In PAY-PACK there are several stages in the
(a) The initial
run-through. For each employee there
is one screen which prompts for all the information that is likely to vary each
pay, such as the number of hours for each penalty rate.
of the pay details. Enter details of
leave pay, adjustments, termination. Any
details can be changed.
slips can be printed and/or displayed.
They can be emailed using the DocumentBurster program.
the pay run to update the PAY-PACK data files.
Step (a) must come
first and (e) last. Steps (b), (c) and
(d) can be done any number of times in any order. It is also possible to exit from the pay run
process, and then resume at a later time, with all pay run information still
Pay Run Reports. These can be printed and/or displayed. Of all the reports available you can make a
selection (either permanently or temporarily) of the reports you want included. The reports available are:
- Detailed report of each
allowance, deduction or direct deposit;
- Report of Leave and One-Off
- Report of RDO accruals, showing
each employee's accrual before and after this pay;
- Cheque List;
- Cash Dissection Report, showing
note and coin break-up for each employee.
It is possible to have a different cash dissections for different
- Taxation Report;
- Receipt of Pay;
- Grouping of Hourly Rates;
- Grouping of Allowances;
- Superannuation Guarantee
- Dissection by Department,
summarising the pay, employees being printed in department order.
Tax Calculation. PAY-PACK calculates the tax for each
employee. It takes into account:
You can override
PAY-PACK's tax calculation. There
some employees who want to pay more tax than required, and the package
them overpay tax. The ATO may give you a letter that tax for a
particular employee is to be calculated at a specific percentage.
- whether Tax-Free Threshold applies;
- taxed and untaxed allowances;
- the special rules for lump sums.
One-Off Pay Adjustments. This can cover back pay and bonuses. The adjustment can be an increase or
decrease. A description of the
adjustment will appear on the pay slip.
Leave Payments. In the pay run edit you can enter holiday
pay, leave loading, sick pay, long service leave, rostered days off, and other
pay such as compassionate leave.
Termination. PAY-PACK can automatically calculate unused
annual leave and long service leave.
PAY-PACK calculates tax on these lump sums depending on the different
rates for leave accrued before August 1978 and August 1993. You can enter details of other lump sums such
as severance, redundancy and superannuation payouts. The lump sum will appear in the appropriate
position on the Payment Summary. For
Employment Termination Payments, PAY-PACK prints the ETP PS, taking
into account the big changes that started on 1 July 2012.
Bonuses, sales commissions and other irregular payments are treated by
PAY-PACK. For such payments you can opt
for tax averaging taking into
account the total earnings and tax paid for the year-to-date.
Holiday Shutdown. For many companies the most complicated pay
run of the year is just before Christmas when all or many employees are taking
their annual leave. PAY-PACK has a
special easy-to-use pay run just for this situation. It allows for different employees taking
different periods of leave.
General Reports. Apart from the pay run reports, PAY-PACK has
a wide variety of reports that can be done at any time. Each report can be printed or displayed on
the screen. Many (but not all) of these reports can be written to a CSV (comma-separated values) file. For most of these reports
there are many options. The reports
When wage rates change. If there has been a National Wage adjustment,
PAY-PACK lets you change all hourly rates by either a percentage or by adding a
fixed increment to each rate. It is also
easy to change the wage rate for an individual.
- Individual Employee Report
showing all information.
- Detailed Employee Report. It can print all information or be restricted
to partial information such as leave details, allowances or pay details. It can print provisions for the various leave
accruals: holiday, long service, sick, RDO and leave loading.
Ad Hoc Employee Report. You can make your own report choosing those
details you want printed.
- Report of Leave.
- Report of Lump Sums.
- Report of Changes to Pay Rates.
- Report of RDO Accrual.
- Hourly Rate Reports.
- Reports of Allowances and
- Pay Run Summary, also called
Totals of Pay Report. This is useful for
monthly group tax remittances, or for calculating payroll tax and workers'
- Monthly Reports of Departments;
Deductions and Allowances; and Employees.
- History Reports. All information from pay runs is stored,
letting you recover information from missing reports, or to satisfy enquiries
about workers' compensation or by Social Security. The history reports can be by Employee; Pay
Run; Department; or Grouping.
- Superannuation Guarantee
- Training Guarantee Report.
When tax rates change. Custom-Made Software Pty Ltd sends
instructions on how to change the rates to each maintenance service customer. It takes between five and ten minutes to make
Other Tax Scales. PAY-PACK can accommodate other tax scales
such as flat tax rates for non-working directors, or when the ATO gives you an authorising letter.
End of Year Processing. The end of the financial year is one of the
most trying times for payroll administrators.
PAY-PACK handles this in a very effective way. By a simple menu option, you create a second
set of PAY-PACK data files for the new year.
All present employees are included in the new files and all year-to-date
values are set to zero. The files for
the old year are still available so that you can print Payment Summaries and
reports at your leisure.
Payment Summaries (the replacement for Group Certificates). These can be printed for all employees or for
an individual. PAY-PACK can itemise
those allowances that an employee may claim for, such as travel or
clothing. All untaxed allowances are
itemised, PAY-PACK printing the amount and a description. For terminated employees PAY-PACK prints lump
sums in the appropriate boxes. PAY-PACK
prints a separate Payment Summary for ETP’s.
PAY-PACK prints Payment Summaries onto plain
A4 paper, which is given to the payee. PAY-PACK produces a file for the ATO, which can be sent electronically.
There are three occasions when PAY-PACK lets you print labels:
Non-employees (such as Voluntary
Agreements). You specify a percentage
tax rate for each sub-contractor.
PAY-PACK prints the Payment Summary form for each payee at the end of
- Labels for pay slips;
- Labels for time sheets;
- Labels for Payment Summaries.
Paid Parental Leave. This can easily be done.
Installing PAY-PACK. To install the package simply insert the
distribution CD, and launch the program setup.exe. You can specify the location you
are copying to. Normally this takes
about two minutes. You are then ready to
load information about employees. When
assistance is required you can refer to the manual or telephone Custom-Made
Software Pty Ltd.
PAY-PACK Manual. Various topics are arranged in alphabetical
order with a comprehensive index. There
is a section on installation.
Earnings for the Year-to-Date. Before the first pay run, PAY-PACK lets you
enter the current year-to-date values for each employee for earnings, tax,
allowances and deductions; and lump sums for ex-employees. After the first pay run, you can only alter
the year-to-date values by a pay run that can be audited. Any payroll package that lets you change
these values without audit is prone to manipulation.
Audit Features. Any change to annual salary or wage rates
will be reported in the next pay run. A
summary of all pay runs can be printed at any time.
Passwords. PAY-PACK lets you set up three passwords that
give different levels of access. Before
starting a PAY-PACK session you must enter a valid password.
Power Interruptions. If there has been any interruption to your
computer while PAY-PACK is in progress, there is a menu option called validation of data which checks whether
the PAY-PACK data files have been damaged.
Backup & Restore. There
are menu options to backup and restore
the data files - most users would backup to a USB drive. PAY-PACK
automatically makes a back-up to the hard disk every time you file a
pay run, or do the month-end initialisation.