CROSS-CHEQUE in Detail
Simply enter details of each cheque from the butts of your cheque-book, plus details of deposits and other transactions. CROSS-CHEQUE lets you print a wide range of reports. You can do bank reconciliation.

REPORTS

Lewis CROSS-CHEQUE has an extensive range of management reports. All these reports can be displayed on the screen or printed. Each report can be restricted to cover only some transactions - e.g. only income transactions occurring last month.

GST Reports

To help you prepare your BAS. Data from CROSS-CHEQUE can also be transferred to Lewis BASiNET to help prepare your Business Activity Statement.

Summary Report

This shows the total amount for each category of income or expenditure.

Report of Transactions by Category

For each category of expenditure or income, the transactions are grouped together and listed in date order. The report prints date, cheque number, payment details and amount.

Listing of Transactions

This itemises each transaction. You choose the order of printing: by date, by cheque number, by payee name or by amount.

Total Report

At the end of the year you would print this report. It would be used by your accountant to prepare your tax return and company accounts. The total report comprises the above three reports : Listing of Transactions; Report of Transactions by Category; and Summary Report.

Budget Report

For each category, you can enter a monthly or annual budget. The report shows the actual spending, the budgeted amount, the variance and the percentage.

Comparison with Another File

This lets you compare your data with the results from previous years. Same format as the Budget Report.

Month-by-Month Report

This is very useful for determining seasonal patterns. For each category of income or expenditure this report lists the total of transactions for each month.

Super-Cross-Cheque Report

The advanced user can produce a Profit & Loss Report. Allows you to exclude cash transactions (such as capital purchases or drawings) and to include non-cash items (depreciation, payables and receivables).

Selection Criteria

Instead of reporting on all transactions, you may wish to restrict the scope of the above reports:
ENTRY OF TRANSACTIONS

If you pay an amount of $110.00 for stationery, including $10.00 GST, you only need to enter one amount ($110.00) into CROSS-CHEQUE, and it will know by the GST definition within the category for stationery what the GST effect is.

Each transaction can be split into as many as 99 components. This is ideal for credit card payments which could relate to several different categories of expenditure. On the one transaction, different components can have different GST status.

CROSS-CHEQUE automatically calculates the next cheque number. It remembers the last cheque number from your previous session.

During entry of transactions you can display the existing categories or even enter a new category while still entering the transaction.

Regular Payees can be entered using an abbreviation, which also recalls their usual category.

Search Facilities There are many ways in which you can search for a transaction in CROSS-CHEQUE, including:
Categories Of Income And Expenditure

Each category is like a column in a manual cashbook. You can define up to 999 categories, each with its own abbreviation, a 20-character description, and (optionally) a general ledger code number. It also contains GST set-up information, such as
The length of the abbreviation can be up to 10 alpha-numeric characters.

You can search for categories using asterisk as a "wild card". By using "C**" you could restrict reports to those categories starting with "C", which might all relate to computer expenditure.

Bank Accounts

For each entity CROSS-CHEQUE can analyse up to 9 different bank accounts corresponding to different cheque and savings accounts. It is wise to allocate one of these bank accounts for cash transactions.

BANK RECONCILIATION

CROSS-CHEQUE lets you produce a bank reconciliation report, which details any unpresented cheques and outstanding deposits.

When you receive the statement from the bank, you must let CROSS-CHEQUE know which transactions appear on the statement. By using the fast numbering option, CROSS-CHEQUE displays a screen, each line showing details of a transaction which has not previously been on a bank statement. It is very easy to indicate to CROSS-CHEQUE which transactions appeared on the bank statement. It is also very easy to correct any wrong entries, or to enter bank charges.

You can download details from your bank statement using banking Internet connection. This file can be matched against the Cross-Cheque transactions you have entered.

Cashbook balance can be found for any bank account.

Interface With Other Systems

CROSS-CHEQUE has a menu option to produce a data file that can be transferred directly to Solution 6, Ceedata or HandiLedger software packages that are used by many accountants. Only do this if your accountant requests it.

CROSS-CHEQUE can write summary data into ASCII files (either comma-delimited or fixed length) for further analysis by spreadsheets or other packages.

Users of other Lewis packages can transfer information directly to CROSS-CHEQUE:
New Year

CROSS-CHEQUE keeps a separate data file for each financial year. By choosing a menu option you can create data files for the new financial year, carrying forward any unpresented cheques or outstanding deposits. If your financial year does not end on June 30, CROSS-CHEQUE asks for the last month of your year.

Power Interruptions. If there has been any interruption to your computer while CROSS-CHEQUE is in progress, there is a menu option which checks whether the CROSS-CHEQUE data file has been damaged. This process is called validation of data.

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